UNIVERSITY OF LAGOS
INVITATION TO TENDER
1. INTRODUCTION
The University Of Lagos, a federal tertiary institute established by the University Of Lagos Act, 1967 (as amended) CAP U9 Laws of the Federal Republic of Nigeria, 20004 and having its main campus at Akoka, Yaba, Lagos State, Nigeria is desirous of procuring the under-listed projects. Qualified suppliers/contractors are hereby invited to tender and submit bids for the projects described hereunder:
2. DESCRIPTION OF PROJECTS
| LOT NO | PROJECTS | CONTRACT NO |
| SPE 1 | Procurement Of Furniture | UL/IGR/SPE/2024/01 |
| IGR 2 | Procurement Of Official Vehicle | UL/IGR/G/2024/02 |
| IGR 3 | Procurement Of Academic Gowns | UL/IGR/G/2024/03 |
| SPE 4 | Procurement Of Laboratory Equipment | UL/SPE/G/2024/04 |
3. ELIGIBILITY REQUIREMENTS
Interested contractors/companies are required to submit the following document in sequential order as listed below:
a. Evidence of certificate of incorporation issued by the Corporate Affairs Commission (CAC) including, form CAC 1.1 or CAC 2 and CAC 7.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) compliance certificate valid till 31st December 2024 (this requirement is only applicable to bidder whose number of staff is 5 and above or bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2024; or valid certificate issued by BPP;
g. Sworn affidavit
– Disclosing whether or not any officer of the relevant committees of the University of Lagos or the Bureau of Public Procurement is a former of present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
– That no director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
– That the company is not in receivership, the subject of any form of insolvency of bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
h. Company’s Audited Accounts for the last three (3) years 2021, 2022, 2023
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile indicating its activities, with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Letter of Authorization from the Original Equipment Manufacturers (OEMs) listed in the approved policy for procurement of health and medical equipment for tertiary hospitals in Nigeria, (Lot 4);
m. For supply of other equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. Only companies included in the national automotive designed and development councils approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
o. For joint venture/partnership, memorandum of understanding should be provided (CAC, Tax Clearance Certificate, Pension clearance certificate, ITF compliance Certificate, NSITF Clearance certificate, IRR and sworn affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the Office of the Head of Procurement Unit, room 806, 8th Floor, Senate House, University Of Lagos, Akoka, Yaba, Lagos State on evidence of payment of a non-refundable tender fee of N10, 000.00 only per Lot. for payment, visit www.unilag.edu.ng, click on “UNILAG payment portal” link to generate a slip containing Remita Retrieval Reference (RRR) number, and proceed to any reputable Commercial Bank in Nigeria. Go to UNILAG Cash Office to obtain official receipt.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bids in two (2) hard copies each of the technical and financial bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice Chancellor, University of Lagos Akoka, Yaba, Lagos State and clearly marked with the name of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and submit at the 8th Floor, Senate House, University of Lagos, Akoka, Yaba, Lagos State not later than 10:00am on Monday, 19th August 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission of bids 10:00am on Monday, 19th August 2024 at the Sustainable Procurement, Environment & Social Standards (SPESSCE) Center Of Excellence, Opposite Faculty of Social Science, University of Lagos in the presence of bidders or their representatives and interested members of the public, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the point of submission, as University of Lagos will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please send an e-mail to procurementunit@unilag.edu.ng.
7. IMPORTANT INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than two (2) lots, contravention is automatic disqualification
d. All cost will be borne by the bidders;
e. Participation in this process neither creates any commitment nor establishes any legal relationship with the University of Lagos. It is merely a precondition for further consideration of the tender;
f. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
g. Only pre-qualified bidders at technical evaluation will be invited at the later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened
h. Failure to comply with the above requirements shall automatically result in the disqualification of the bidder;
i. The University of Lagos reserves the right to verify the authenticity of any claim made in the bidding documents submitted by bidders;
j. The University of Lagos is not bound to pre-qualify any bidder and reserves the right to annual the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Mrs. Olakunle E. Makinde MNIM, FSIN
Ag. Registrar & Secretary to Council