FEDERAL COLLEGE OF EDUCATION
P.M.B 1026, OKENE, KOGI STATE
INVITATION TO TENDER
1.0 INTRODUCTION
The Federal College of Education, Okene wishes to invite competent/qualified and experienced contractors who may wish to pre-qualify and tender for the 2025 Capital Projects and year 2023-2025 TETFUND Intervention for Library Development projects below:
2.0 SCOPE OF SUPPLY
CATEGORY A: WORK
LOT NO. PROJECT TITLE
1 RENOVATION AND FURNISHING OF OLD ADMINISTRATIVE BLOCK
2 CONSTRUCTION OF CENTRAL STORE/RENOVATION OF OLD STORE
3 COMPLETION OF ADMINISTRATIVE BLOCK
CATEGORY B: SUPPLIES/GOODS
LOT NO. PROJECT TITLE
1 PROCUREMENT OF ASSORTED BOOKS AND JOURNALS
2 PROCUREMENT OF KOHA INSTALLATION ONLINE
3 PROCUREMENT OF LIBRARY EQUIPMENT
3.0 ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_ or CAC_ and CAC_;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:
– disclosing whether or not any officer of the relevant committees of the Federal College of Education, Okene or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
– that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
– that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
– That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS
The Interested bidders are to collect the Standard Bidding documents from the office of the Head of Procurement (Procurement Department) of the College at a non-refundable tender fee of Twenty Thousand Naira (N20,000.00) payable to Federal College of Education, Okene’s TSA in any reputable Commercial Bank in Nigeria.
5.0 SUBMISSION OF TENDER DOCUMENTS.
Completed Technical and Financial documents must be in two (2) separate envelopes each appropriately labelled Technical Bid and Financial Bid, sealed and put in a large envelope for submission and addressed to: The Provost, Federal College of Education, Okene, Kogi State. The envelope should be clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 12:00 noon, Monday, 18th August, 2025.
6.0 OPENING OF TECHNICAL BIDS
Only the Technical bid shall be opened immediately after the deadline for submission at 12:00 noon on Monday, 18th AUGUST, 2025 at the Council Chamber, New Administrative Building in the presence of Observers, Bidders or their representatives, while the Financial Bids will be kept unopened. Please ensure that you sign the Bid Submission Register as the College will not be held liable for wrongly submitted Bids. For further enquiries, please contact the “Head of the Procurement Department” on e-mail gokemmanuel@yahoo.com
7.0 GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorised by the bidder.
b) Bids submitted after the deadline for submission would be returned un-opened;
c) All cost will be borne by the bidders;
d) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
e) Bidders should not bid more than two (2) Lots.
f) The College reserves the right to verify the authenticity of claims made on documents submitted and shall disqualify any company whose claims are found to be false in addition, other sanctions that may be deemed necessary.
g) The College is not bound to pre-qualify any bidder and reserved the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section of the Public Procurement Act, 2007.
Signed:
Head (Procurement)
This tender expires at 12:00am on Monday August 18th, 2025