BAYERO UNIVERSITY, KANO
INVITATION TO TENDER FOR PROJECTS IN THE UNIVERSITY
1. INTRODUCTION:
The Bayero University, Kano, invites bids from qualified and eligible contractors for the procurement of goods, detailed below:
2. SCOPE OF WORK
This involves the procurement of solar energy solutions for the CDA main building, CDA farm, and CDA PG hostel at the new campus, Bayero University, Kano.
3. ELIGIBILITY REQUIREMENTS
Interested bidders are required to submit the following documents, duly signed, separated by dividers and arranged in the order outlined below;
a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including forms CAC 1.1 or CAC2 and CAC7
b. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024;
c. Evidence of pension Clearance Certificate valid till 31st December, 2024; (this requirement is only applicable to bidders whose number of staffs is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is ₦50Million and above);
e. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn Affidavit:
Disclosing whether or not any officer of the relevant committees of the Nigeria deposit insurance corporation or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021,2022,2023;
i. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature and complexity), executed in the last five (5) years including Letters of awards, Valuation Certificates, Job Completion Certificates and photographs of the project;
l. Evidence of current license issued by Nigerian electricity management services agency (NEMSA);
m. Letter of authorization as representative of the original equipment manufacturers (OEMs);
n. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)NOTE: NOT MORE THAN TWO COMPANIES SHOULD FORM A JOINT VENTURE;
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect standard bidding document from the office of the director procurement, new campus, Bayero University Kano, on evidence of payment of a non-refundable tender fee of 10,000.00 paid into the Bayero University Kano’s Remita account in any reputable commercial bank
5. SUBMISSION OF BID DOCUMENTS
Bidders are to submit bid for each lot desired, two (2) hard copies each for the technical and financial bids. Technical and financial bids are to packaged separately in sealed envelopes clearly marked as “technical bid” or “financial bid”. Therefore, enclose the two sealed envelopes in a larger sealed envelope with the lot number and title of the project clearly written at the top left corner of the covering envelope and addressed to: the vice-chancellor, bayero university, kano, P.M.B. 3011, kano and clearly marked with the lot bided for. Furthermore, the reverse side of the envelope must be clearly marked with the name and address of the bidder. The package should be dropped in the designated tender box at the procurement unit, Bayero University Kano not later than 12:00 noon Monday, 23rd December, 2024.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 23rd December, 2024 at the conference room of procurement unit, Abubakar adamu Rashid Senate Building, Bayero university, kano (new site) while the financial bids will be kept un-opened. The bidders or their representatives are required to be present.
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of anti-corruption and transparency and private professional bodies;
e. Only pre-qualified bidders at the technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. The Bayero university, kano is not bound to pre-qualify any bidder and reserves the right to annual the procurement process at any time without incurring any liabilities in accordance with section 28 of the public procurement act, 2007.
Signed:
Rabiu Hussain Sagagi,
Director, procurement,
Bayero university, kano