DAY3: LIST OF DOCUMENTS/CERTIFICATIONS REQUIRED (BASED ON YOUR INDUSTRY) TO BE ELIGIBLE FOR GOVERNMENT CONTRACTS
1. GETTING YOUR CERTIFICATES, LICENSES, AND PERMITS REQUIRED TO APPLY FOR SPECIALIZED GOVERNMENT CONTRACT
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2. ELIGIBILITY OF A CORPORATE ENTITY TO BID FOR A GOVERNMENT AND MULTINATIONAL CONTRACTS/TENDERS

Any Corporate entity that seeks to meet the criteria to bid and secure Government contracts in Nigeria must pass through FIVE significant HURDLES which culminates in being registered in the National Database for Contractors, Consultants and service providers, a platform created by the Bureau of Public Procurement to complement   Governments effort on transparency and due process in the award of contracts.

It’s an open secret that the bulk of resources that is accruable to Ministries, Departments, and Agencies (MDA’s) of Government are basically for Procurement of goods and services as well as Capital projects aimed at the effective and efficient operation of such Organisation. This simply means that opportunities abound, but eligibility is key to reap from the bounty.

 

For precision sake, it is now expedient for us to lunge directly to those basic Minimum requirements that are prerequisites for the award of Government contract in Nigeria:

 

HURDLE ONE: Registration of a Business Name/Incorporation of a Company with Corporate Affairs Commission (CAC)

The First hurdle any person who wishes to bid and secure Government Contracts in Nigeria must overcome is to register his or her Business name or incorporate a Limited Liability company with CAC.

After the Conclusion of the Incorporation process, the Commission issues a Certificate of Incorporation as a Prima facie evidence of Incorporation as well as other Forms that indicate ownership of the entity and registered address amongst other information.

REQUIREMENTS.

  1. Availability of name search:
  2. Then the Names, residential address, sex, age, Nationality, phone and email addresses of the proposed DIRECTORS, SHAREHOLDERS AND SECRETARY.
  3. Shareholding by the Shareholders
  4. Main objects of the company
  5. Means of ID of the Directors and shareholders
  6. Proposed office address of the company

 

HURDLE TWO: PENCOM Compliance Certificate

For any registered corporate entity to be eligible to bid for any Government Contract, such a body must establish Compliance with the Provisions of Pension Reform Act, 2014.

The National Pension Commission is saddled with the responsibility of issuing an annual PENCOM Compliance certificate to any going concern for the purpose of being eligible to tender/bid for a Government Contract in Nigeria.

REQUIREMENTS

  1. Certificate of incorporation (obtained in Hurdle 1 above)
  2. Certified list of employees of the organization as at the end of the last fiscal year. The certification should be done by an authorized official of the applicant organization.
  3. Certified rate of monthly pension contributions (specifying employer and employee rates). The rates relating to the monthly emoluments are:

-Minimum of ten percent (10%) by the employer and

-Minimum of eight percent (8%) by the employee.

  1. Evidence of remittance of monthly pension contributions for all employees as follows:

-For the last three fiscal years for organizations that were in existence for that period and have five (5) or more staff

-For organizations that have not been in existence for the last three fiscal years, from the date of Incorporation/registration/licensing to the last fiscal year.

  1. Evidence of a current Group Life Insurance Policy for staff specifying the number of lives and sum assured.

 

HURDLE THREE: NSITF Compliance Certificate.

NSITF which stands for National Social Insurance Trust Fund is an agency of Government mandated with the task of issuing NSITF Compliance certificates to Contractors, suppliers, and Service providers whose aspiration is to work with the Federal Government of Nigeria.

This Social insurance plan is developed as an indemnity for employees who sustain various degrees of injury while discharging their official duties for the company.

In the event of the death of such employees, the scheme makes provisions for the next of kin to reap the reward of such employees.

Therefore, a corporate entity must Endeavour to keep an accurate wages record because it is upon this basis that NSITF will make their assessment in order to determine the amount payable.

REQUIREMENTS

  1. CAC Documents and particulars of the business
  2. The particulars of ownership
  3. The particulars of the business sector categories.
  4. Employer Schedule of Payment

 

HURDLE FOUR: ITF Compliance Certificate

This Compliance certificate issued by Industrial Trust Fund is an indispensable official document that any business organization willing to bid for a Government contract must possess in order to succeed in its quest to be classified as a Government contractor, supplier, or service provider.

The fundamental nature of the certificate is anchored on the need to promote and encourage the development and acquisition of industrial and commercial skills through vocational and apprentice training. It is geared towards ensuring the development of the abilities of any workforce within a Corporate/Business environment.

REQUIREMENTS

  1. A copy of the company’s Corporate Affairs Commission’s Certificate of Incorporation.
  2. Certified true copies of the company’s Audited Account.
  3. A copy of the company’s Tax Clearance.

 

HURDLE FIVE: BPP Federal Contractor/Supplier Registration.

The Bureau of Public Procurement has classified business organizations as either Contractors, Suppliers, Consultants and Services providers, but the common denominator is predicated on the fact that they all must be registered.

The Bureau has the mandate to regulate and establish standards as well as mapping our legal frameworks for Public procurement in Nigeria. They also provide the expert skill required for the management of all existing Government policies on Public Procurement.

REQUIREMENTS

  1. Certificate of incorporation or certificate of registration (for an enterprise
  2. Company Address and email address
  3. Contact person Registration Information
  4. Compliance Certificates (NSITF, ITF, PENCOM)
  5. List of Board of Directors
  6. Parent Company (if any)
  7. Business Category
  8. Professional Association
  9. Manufacturer Representation (if any)
  10. Financial Capacity
  11. List of Personnel
  12. List of Completed Jobs (if any)
  13. List of Equipment (if any)

 

We understand the process of acquiring these documents for contract bidding can be daunting for most SMEs, this is why we help business owners apply and provide these documents.

To request for these documents to overcome the 5 hurdles above, visit https://ebidng.com/documents to make a request and we will help you secure the documents ASAP.