1. INTRODUCTION
The Ekiti State Polytechnic, Isan-Ekiti is desirous to implement its 2024/2025 (merged) Tertiary Education Trust Fund Intervention for Library Development. In compliance with the requirements of the Public Procurement Act 2007, the Ekiti State Polytechnic, Isan-Ekiti hereby invites interested, competent, reputable, and qualified companies with relevant experience and good records of accomplishment necessary for the execution of this project as follows;
2.0 SCOPE OF WORK
YEAR 2024/2025 (MERGED) TERTIARY EDUCATION TRUST FUND INTERVENTION FOR LIBRARY DEVELOPMENT
Lot 1: Procurement of Assorted books, Journals and Reference Materials
Lot 2: Procurement of Desktop Computers
Lot 3: Procurement of Reading Carrels and Reading Chair
3. ELIGIBILITY REQUIREMENTS
Interested bidders should submit the following eligibility documents indicating the minimum qualifications required of the bidders;
a. Evidence of Certificate of Incorporation issue by the Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7;
b. Evidence of Current Tax Clearance Certificate (TCC) for the last three (3) years (2022, 2023 & 2024) valid till 31st December, 2025 with minimum average annual turnover of N50 million
c. Evidence of current Pension Clearance Certificate valid till 31st December, 2025
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2025. (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidders annual turnover is N50 million and above)
e. Evidence of Compliance/Clearance with National Social Insurance Trust Fund (NSITF) valid till 31st December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP
g. A sworn affidavit by a Director of the company certifying that:
i. The document submitted for the pre-qualification exercises are genuine and correct,
ii. None of the Director(s) of the company had ever been convicted by a Court of Law;
iii. None of the officer of the relevant committees of the Ekiti State Polytechnic or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder; and
iv. The company is not in receivership, insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. Company Audited Accounts for the last three (3) years (2022, 2023 & 2024), certified by a Chartered Accountant/Auditor and duly acknowledged by the Federal Revenue Service (FIRS)
i. Evidence of financial capability to execute the project and Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of Technical/Management Staff to be deployed for the project, including copies of their academic/professional qualifications. i.e COREN, QSRBN, CORBON ARCON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and photographs of the projects.
l. List of Plants/Equipment with proof of ownership/Lease Agreement;
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letter Head paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
Notes: The documents must be arranged sequentially in order, failure to comply renders the submission invalid. Copy of the documents must be exact copy of the original in all particulars; any deviation shall not be accepted. All documents must be paginated and signed.
4. COLLECTION OF TENDER DOCUMENTS
Interested and qualified companies are to collect the Standard Bidding Documents (SBD) at the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti on presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N10,000) only payable into Ekiti State Polytechnic, Isan-Ekiti IGR account. A copy of payment receipt must also be attached for financial documentation.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger envelop (also sealed) addressed to The Rector, Ekiti State Polytechnic, Isan-Ekiti and clearly marked (with the name of the project boldly written on top of the envelope).
Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti not later than 12:00 noon on 31st October, 2025.
6. OPENING OF BID DOCUMENTS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on 4th November, 2025 at the Conference Hall of the Ekiti State Polytechnic, Isan-Ekiti in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the bids submission Register in the Procurement Office, Ekiti State Polytechnic, Isan-Ekiti will not be held liable for misplaced or wrongly submitted bids. For further inquiries, please contact the Head of Procurement on e-mail: ocibitoye@ekspoly.edu.ng.
7. GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorized by the bidder;
ii. Bids submitted after the deadline for submission would be rejected and returned unopened;
iii. Delivery by courier will not be accepted;
iv. All cost shall be borne by the bidders;
v. Only the pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
vi. The Ekiti State Polytechnic, Isan-Ekiti is not bound to pre-qualify any bidder and reserves the right to annul the selection process at any time without incurring any liabilities and assigning any reason thereof, as provided Section 28 of the Public Procurement Act 2007 (as amended).
Signed:
The Rector
Ekiti State Polytechnic, Isan-Ekiti, Nigeria