THE FEDERAL POLYTECHNIC UKANA, AKWA IBOM STATE
INVITATION TO TENDER FOR THE IMPLEMENTATION OF THE FEDERAL POLYTECHNIC UKANA YEAR 2023 CAPITAL AND YEAR 2022 TETFUND ZONAL INTERVENTION PROJECTS
1. INTRODUCTION
The Federal Polytechnic UKANA, In keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, intends to implement the Polytechnic Year 2023 Capital and TETFUND 2022 Zonal Intervention projects.
The Polytechnic hereby invites interested, competent and reputable contractors and consultants with relevant experience and good record of accomplishment for the Procurement of the under listed:
2. SCOPE OF SERVICES
| LOT NO | PROJECT DESCRIPTION |
| GOODS | |
| G4 | PROCUREMENT OF OFFICE EQUIPMENT |
| G5 | PROCUREMENT OF OFFICE FURNITURE AND FITTINGS |
| G6 | PURCHASE OF 2 SALOON CARS |
| WORKS | |
| W8 | PROVISION OF WATER RETICULATION |
| YEAR 2022 TETFUND ZONAL INTERVENTION PROJECT | |
| TZ1 | NETWORKING, PROCUREMENT, INSTALLATION TESTING AND COMMISSIONING OF SOFTWARE LABORATORY EQUIPMENT WITH COMPOSITE FACILITIES |
3. ELIGIBILITY REQUIREMENTS
Prospective bidder should submit the following documents:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 and active CAC Annual Returns;
b) Evidence of Company’s Income Tax Clearance Certificates for the last three (3) years (2019, 2020 and 2021) valid till 31st December 2023
c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
g) Sworn affidavit
• disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Ukana, Akwa Ibom state or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
h) Company’s Audited Accounts for the last three years (2020, 2021 and 2022);
i) Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
k) TZ1: Evidence of firms current registration/accreditation with Computer Professionals Registration Council of Nigeria an d National Information Technology Development Agency (NITDA);
l) G6: Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
n) All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS (CATEGORY B & C)
Interested Company should collect Standard Bid Documents (SBD) from the Procurement Department of the Federal Polytechnic, Ukana after payment of a non-refundable tender fee of N10,000 (Ten Thousand Naira only) per Lot paid into the Polytechnic’s Remita account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF DOCUMENTS: Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Rector, Federal Polytechnic Ukana, Akwa Ibom State and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name, address of the bidder, and drop in the designated Tender Box in the office of the RECTOR by an authorized staff of the bidder not later than 12:00pm Tuesday, 30th May, 2023.
6. OPENING OF TECHNICAL BIDS
The EOI and Technical bids will be opened immediately after the deadline for submission of bids 12:00pm. Tuesday, 30th May, 2023 in the Rector’s Conference Room, Administrative Block, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid submission register in the procurement Unit, Office of the Rector, as the Institute will Not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
i. Bid must be in English language and signed by an official authorized by the bidder,
ii. Bids after the deadline for submission would be returned un-opened;
iii. All cost will be borne by the bidders.
iv. Bidders shall not bid for more than two (2) lots, violation is automatic disqualification.
v. The technical bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and private professional bodies; and will be covered by video recording: invitation link will be sent to bidder who chooses to join the bid opening online:
vi. Good and Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened,
vii. Arrangement of Technical Document in hard copies should follow the order in the list above and appropriately paged. The EOI/technical document should have a table content indicating the pages, where these items are to be found. Failure to comply with this directive shall lead to disqualification of the bidder;
viii. Federal Polytechnic Ukana, Akwa Ibom State is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007
Signed
HEAD OF PROCUREMENT
For the Rector