FEDERAL UNIVERSITY OF HEALTH SCIENCES (FUHSI)
KM4, ORA ROAD, P.M.B 204, ILA-ORANGUN OSUN STATE
INVITATION TO TENDER
1. INTRODUCTION
Federal University of Health Sciences Ila-Oragun, Osun state was established in the year 2021 by the federal government through its agency. Tertiary Education Trust Fund (TETFUND) has granted our university in the year 2024 career service Centre intervention &we intend to procure the following goods as detailed here below. Consequently, competent, reliable and experienced contractors are hereby invited to bid for the following:
2. SCOPE OF SUPPLY
| LOT NO | SCOPE OF SUPPLIES |
| Lot 1 | Supply, installation & commissioning of office furniture |
| Lot 2 | Supply, installation & commissioning of office equipment |
3. ELIGIBILITY REQUIREMENTS
a. Evidence of certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including form CAC1.1 or CAC2 and CAC7;
b. Evidence of filling of current annual returns with Corporate Affairs Commission (CAC);
c. Evidence of Company’s Income Tax Clearance Certificate for the Last three (3) years valid till 31st December, 2024;
d. Evidence of pension Clearance Certificate valid till 31st December, 2024;
e. Evidence of Industrial Training Fund (ITF) Compliance Certificate Valid till 31st December, 2024;
f. Evidence of Nigerian social Insurance Trust Fund (NSITF) Clearance Certificate Valid till 31st December 2024;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP;
h. Sworn Affidavit;
Disclosing whether or not any officer of the relevant committees of the federal university of health sciences, ila-orangun osun state or Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
That no director has been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
i. Company’s Audited Accounts for the last three (3) years -2021,2022,2023
j. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Company’s profile with the Curriculum Vitae of key Staff to be deployed for the project, including copies of their Academic/ Professional certificates such as COREN, QSRBN, ARCON, CORBON etc.
l. ICT jobs: evidence of current license/accreditation with Computer Professionals Registration Council of Nigeria ((CPN) AND NATIONAL INFORMATION TECHNOLOGY DEVELOPMENT AGENCY (NITDA);
m. Verifiable documentary evidence of at least five (5) similar supply of office furniture and equipment jobs respectively (in size, nature & complexity) executed in the five (5) years including letters of awards, job completion certificates and photographs of the projects;
n. For supply of office equipment: letter of authorization as representative of the original equipment manufacturers (OEMs);
o. List of plants/equipment with proof of ownership/lease agreement;
p. For joint Venture/ Partnership, Memorandum of Understanding (MoU) indicating lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.) and e-mail address. The Letter head Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the standard bidding document (SBD) from the office of the head of procurement department upstairs room 14 of FUHSI administrative block between 8:00am-4:00pm (Monday-Friday) on evidence of payment of a non-refundable tender fee of N10, 000.00 per lot, paid into the federal university of health sciences remita account in any reputable commercial bank in Nigeria. Using this link to generate remita https://login.remita.net/remita/onepage/9520062994/service.spa with the university GIFMIS code 1000434594
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each of the lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS excel format, packaged separately in sealed envelopes and clearly marked as “technical bid” or “financial bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the vice chancellor, Federal University of Health Sciences, KM4, Ora Road, Ila-oragun osun state and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated tender box at the head of procurement department upstairs room 14 of FUHSI administrative block not later that 11:00am Tuesday, 18th March, 2025.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 11:00am Tuesday, 18th march, 2025, at the administrative block upstairs room 18 of FUHSI in the presence of bidders or their representatives, while the financial bids will kept un-opened. Please, ensure that you sign the collection & bid submission register in the office of the Head of Procurement Department, as the Federal University of Health Sciences ill-oragun, osun state will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the head of procurement department of the university.
7. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. Bid document for supply of office furniture and office equipment can also be collected in soft copies;
e. The technical bids will be opened in the presence of bidders or their representatives, NGOs in the areas of anti-corruption and transparency and private professional bodies;
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. The federal university of health sciences, II-orangun, osun state is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the public procurement act, 2007.
Signed:
Vice chancellor
Federal university of health sciences
IIa-oragun, osun state