INSTITUTE OF HUMAN VIROLOGY, NIGERIA (IHVN)- INVITATION TO BID FOR OPTIMIZATION OF TB REFERENCE LABORATORIES UNDER GF N-THRIP GRANT.

OPTIMIZATION OF TB REFERENCE LABORATORIES UNDER GF N-THRIP GRANT

1. INTRODUCTION:
The INSTITUTE OF HUMAN VIROLOGY, NIGERIA (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research, and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

2. BACKGROUND:
The Institute of Human Virology, Nigeria (HVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with those affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers. IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVNS’s key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and Global Fund to Fight AIDS, Tuberculosis, and Malaria.

3. SCOPE OF BID:
Bidders are invited to submit a Bid for the goods and/or services specified above, in accordance with the schedule of requirements.

4. INVITATION TO BID (ITB):
IHVN is soliciting interest from reputable bidders and organizations with relevant experience in carrying out services listed on our ITB during the project implementation period.
To be eligible to participate in the bidding process, interested organizations are required to provide the following information:
The following will constitute the pre-selection on a Yes or No basis:
• Availability of a Company profile which should introduce your business’s mission, goals, vision, and history.
• All Bidders must include copies of FIRS tax clearance certificates for the p;ast three years i.e, 2021, 2022 & 2023.
• All bidders must provide verifiable documentary evidence of the execution of at least three (3) contracts for either building construction/renovation, and supply of office items, two of which must have been in the last five (5) years. Copy of the award letters and delivery certificate where applicable are to be enclosed.
• The bidders must specialize in either building construction/renovation and supply of office items with prrof.
• All bidders must provide proof of Certificate of Incorporation with the Corporate Affairs Commission (CAC), including Form CAC2 and CAC7.
• Availability of audited financial statements for the last 3 years i.e., 2021, 2022 & 2023.
• Bank Reference Letter addressed to IHVN for the purpose of this bid.
• Current Sworn Affidavit certifying as follows:
I. The company is not in receivership, subject to any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
II. The company does not have any director who has been convicted by any court in Nigeria and any other Country for criminal offences in relation to fraud or financial impropriety or criminal misrepresentation or falsification of facts relatging to any matter.
III. That no officer of IHVN is a former or present director or shareholder of the company or has any pecuniary interest in the bidder.
IV. That all information presented in the documents is true and correct in all particulars.
• All bidders must submit an original copy of bid security in the value of 2.5% of bidders’ quote.
• All bidders must indicate their bid validity period as 60 days from the date of this bid’s expiration.

5. SUBMISSION REQUIREMENTS:
• All bids must be in in ink or typewritten, submission in pencil will not be accepted.
• Copies of the complete hard copies of technical and financial bids are to be submitted and marked separately in sealed envelopes and must be sent via courier or hand delivered, in a sealed envelope or parcel to the following address:

INSTITUTE OF HUMAN VIROLOGY, NIGERIA
IHVN Campus, 6th Floor, Cadestral Zone COO Plot 62, after BAZE University, Off CITEC Road, Abuja-Nigeria.
Attn: Procurement Unit,
• Apart from hard copies, all quotation must also be submitted in Excel Format (Tables) and format (proposals) on a separate flash drive. Any quotation without soft copies (for technical and financial proposals) will not be evaluated. The flash drive should be passworded and the password should be contained in the sealed financial bid envelope. Any submitted bid without this will not be considered
• All quotations are inclusive of all associated costs for deliveries (loading and offloading, payment of levies, etc,).
• The financial evaluation will be based on the least cost selection per line item.
• Bidders must indicate their bids in the bid register before dropping them in our bif box.
• All bidders must tender to the detailed specifications as these are sensitive commodities.
• The corrected price is what will be considered as the bid price.
• As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipts of L.P.O by the contractor.
• Bidders must attach a copy of the product catalog of the bid items or get a sample of ready for verification at the time of bid evaluation.
• Bid must be on the Company’s Letterhead, duly signed and stamped by an authorized company representative. Any unsigned will be disqualified.
• All enquiries regarding the proposed application for the above should be addressed to the Director Procurement/HOD SCM of IHV-Nigeria.

6. NOTICE:
• Bids that must reach us on or before 6th of December 2024 should have the title of the BID written on the “Top Left-Hand Carrier” of the envelope.
• We can only achieve our aims of long-term success if you provide understanding service and quality products. To this end, IHVN shall reserve the right to terminate any contract midway or after delivery of services/goods either for non-performance or non-compliance with specification, delivery time, and any other terms of the contract.
• All interested bidders can download the BID document at www.ihvnigeria.org

7. THE BID AND BID DEADLINE:

8. Communications during the BID Period:
• A prospective bidder requiring any clarification on technical, contractual, or commercial matters may notify IHVN via email at the following address no later than 8 working days before the closing date for the submission of offers:
Email for submissions of all queries: bids@ihvnigeria.org
(Use subject: RE-OPTIMIZATION OF TB REFERENCE LABORATORIES UNDER GF N- THRIP GRANT).
• The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline indicated above. A consolidated document of IHVN’s response to all questions (including on explanation of the query but without identifying the source of inquiry) will be sent to all prospective bidders who have acknowledge the BID.
• There shall be no individual presentation by or meeting the bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a podssible presentation or meeting called fo by IHVN, following the terms of this bid.

This tender expires at 10:00am on Friday December 6th, 2024