MAG- EXPRESSION OF INTEREST FOR PRINTING MATERIALS

EXPRESSION OF INTEREST FOR PRINTING MATERIALS
№ REF: PRF2026NGLOG0001

Activities	Date
Publishing date of the tender package	From 3rd March 2026 to 27th March 2026
Request for clarification  (procurement.nigeria@maginternational.org)	Before 20th February, 2026 4pm
Closing date for submitting offers	27/03/2026 5pm

 Please note that:

• This invitation to tender is open for NIGERIA based companies only;
• This invitation to tender cannot be considered as a promise of contract of any nature whatsoever;
• Any costs related to the preparation of the offer to be submitted are entirely the responsibility of the tenderers and will not give rise to any kind of reimbursement by MAG;
• This file must not undergo any distribution other than that necessary for its
• All tenders will be worded in ENGLISH.
• All Tender document to be sent to: nigeria@maginternational.org
• All Mail sent must read (MAG EXPRESSION OF INTEREST FOR PRINTING MATERIALS № REF: PRF2026NGLOG0001)

Abuja on 03/03/2026

for MAG PM

Signature

 

Selecting a service provider

Mines Advisory Group (MAG) is an international non-governmental organization based in Manchester, UK. MAG’s vision is a secure future for men, women and children affected by conflict and insecurity. MAG’s mission is to save lives and build a better future by demining and clearing unexploded bombs, reducing risk and supporting improved weapons and ammunition management to create secure conditions in which development can flourish.

As part of its program in Nigeria MAG is calling for tenders in order to identify suppliers who will be added to the database as preselected suppliers

MAG invites interested and legally registered providers in Nigeria who wish to apply in accordance with the conditions set out in the tender documents. Interested bidders should forward their filled documents via email « procurement.nigeria@maginternational.org.

Submissions should be done online to: procurement.nigeria@maginternational.org

Make sure you read all the tender documents and fully understand the requirements.

Applications must be submitted to the places specified in the tender dossier no later than 27/03/2026 at 5pm

Any application received after this deadline will be automatically rejected.

MAG reserves the right to accept or refuse any offer, to cancel the pre-selection process and to refuse offers at any time, without having to respond to the bidders.

Please send your questions by email to the email address ” procurement.nigeria@maginternational.org” not later than 20^th March 2026 4pm. NOTE Questions by phone or in person WILL NOT be accepted.

 

Section 1 Description of service

1.1         Presentation of Mines Advisory Group (MAG):

MAG is an international non-governmental organization based in Manchester, UK. MAG’s vision is a secure future for men, women and children affected by conflict and insecurity. MAG’s mission is to save lives and build a better future by demining and clearing unexploded bombs, reducing risk and supporting improved weapons and ammunition management to create secure conditions in which development can flourish.

1.2         Description of tasks:

The purpose of this process is to lead to the establishment of a list of preferred suppliers to provide printing services including but not limited to EORE, IEC materials to MAG, according to needs MAG will send a price request directly to these suppliers to select the most competitive offer whenever there is a need.

1.2.1          Printing Services:

MAG requires printing services such as but not limited to EORE, IEC materials in Maiduguri, Borno State or any other Location Specified by MAG in Nigeria. The Quantities will be as Specified by MAG each time order is made.

1.3         Place of service

All the services concerned by this tender will be carried out in Nigeria

1.4         Compliance with MAG Policies

The service provider must undertake to respect, among other things, MAG’s code of conduct, the policy on the protection of persons, including clauses against corruption and support for terrorism.

1.5         Eligibility criteria

In order to be eligible for this call for tenders, the tenderer must be a company incorporated in Nigeria which has a minimum experience of 03 years and which has demonstrated its capacity to carry out activities in the field.

See the evaluation matrix in section 3 for more details on the selection criteria.

MAG reserves the right to downgrade companies whose performance in previous contracts has not been satisfactory

 

Section 2 Conditions for bidding

2.1         Documents to file

2.1.1         supplier registration Form (see Annex A)

The submission form must be submitted using the standard form attached. Bidders must comply with the form and the instructions presented in the form. It is important to complete the form as clearly as possible, so that the file can be properly assessed. The information must therefore be precise and sufficiently detailed.

2.1.2         Additional documents

• Company profile, TIN and CAC registration (mandatory)
• Legalized copy of the tax certificate up to date on the deadline for submitting (mandatory)
• Contract/order form for similar services carried out with other NGOs and UN agencies, companies and other companies limited to 10 contracts or orders form for the last 5 years;
• Stamped supplier registration form (Annex I). (mandatory)
• An ID copy of the legal (mandatory)

2.1.3         General

• All documents submitted must be in

 

• Please submit a complete application

2.2         Where to send

Organizations wishing to tender must submit a complete the application file before the deadline. Applications must be sent online to: procurement.nigeria@maginternational.org

• Deadline for receipt

The deadline for receipt of application files has been set for 27th March 2026 at 5pm.

Any application received after this deadline will be automatically rejected.

2.4         Request for additional information

Applicants can send their questions, before the 20^th March 2026  4pm. by e-mail to the following address, clearly indicating the reference of the call for proposals in the subject of the message: procurement.nigeria@maginternational.org

As regards the result of the call for proposals, no further information will be given to applicants before the selection committee has made its final decision.

 

Section 3 Evaluation of application files

3.1         Calendar

The main activities of the selection process are described below. MAG reserves the right to modify the work plan if required.

 

Activities	Date
Publishing date  of the tender package	From 03 March 2026
Request for clarification  (procurement.nigeria@maginternational.org	Before 20th March, 2026 4pm
Closing date for submitting offers	27/03/2026 5pm

 

The contract is awarded to the bidders who have submitted the highest rated bid among those that comply. The evaluation will be carried out by the Tender Analysis Committee and will take place as follows:

• Examination of the admissibility and conformity of the offers (eliminatory criteria).
• Evaluation of the technical quality of the bid 60 points

3.2         Administrative verification

An administrative check will be carried out when the application files are opened. That is to say, it will be checked whether the tenderer is eligible according to the criteria set out in this call for tenders. If any statement by the Bidder is found to be false or misleading, whether the error is intentional or not, the Bid will be declared non-compliant.

 

 

 Essential criteria                                                                                                                    

 

 

The Bid was received within the set deadline (date and time)	Yes or no
The Bidding Document is duly completed	Yes or no
The Bid document received on Mail, has the reference of the call for tenders	Yes or no
Stamped supplier registration form (Annex A).	Yes or no
CAC registration, company profile, and TIN	Yes or no
Legalized copy of the tax certificate up to date on the deadline for submitting tenders	Yes or no
Contract/order form for similar services carried out with other NGOs and UN agencies, companies and other companies limited to 10 contracts or order form for the last 5 years;	Yes or no
An ID copy of the legal representative.	Yes or no
Note For criteria rated Yes/No – A No response in any criteria is enough to eliminate or reject the submission.

3.3         Qualitative assessment

All application files that have been deemed compliant at the administrative verification stage will be qualitatively assessed by MAG according to the following criteria.

 

Evaluation  criteria	Scoring factors	Points
	Experience in the field (year of existence) (1 points per year and 10 years taken as maximum reference).	10
	Previous similar experience with UN, NGOs, Embassies and other  diplomatic services (1.5 point per contract for the past 5 years limited to 10 contracts / purchase orders)	15
	Discounts reductions possible If yes, specify the conditions and the percentage of reduction	5
	The score of 3 points is awarded to the tenderer whose discount percentage is the most advantageous for MAG, the others will have proportional scores according to their delivery time.
	Delivery time? In days	10
Evaluation	The score of 10 points is awarded to the tenderer whose offer is the lowest delivery time the others will have proportional marks according to their delivery time.
	Do the company have the expertise to design or edit some images based on instructions from MAG? (Mostly cartoon designs)	10
	Submit a drawing to illustrate this story:
	Two children: 1 girl and 1 boy are playing while running around a village,  They come across an object not far from the village the boy decides to take the object so the girl holds it back and tells him that it may be dangerous they then decide to return to the village to inform their parents.
	Methods of payment and financial capacity  Can full payment be done after 100% delivery? if yes 10 points, less of 30% upfront is acceptable 4 points, more than 30 upfront 0 points	10
Score out of 60		60

 

All companies that have obtained the minimum score of 30 points will be added to MAG’s list of prequalified suppliers for potential future restricted consultations.

 

3.4  Checklist:

Before submitting your application, check that you have included all the required documents.

• company profile, TIN and CAC registration
• Most recent Legalized copy of the tax certificate less than one year
• Contract/order form for similar services carried out with other NGOs and UN agencies, companies and other companies limited to 10 contracts or order form for the past 5years
• Stamped supplier registration form (Annex I).
• Stamped unit cost form (Annex II).
• An ID copy of the legal

 

NOTE: It is in the bidder’s interest to provide contact details and preferably an email address.

3.5  Ethics clauses:

Any attempt by a candidate or bidder to obtain confidential information, to enter into illegal agreements with competitors or to influence the committee or the contracting authority during the process of examination, clarification, evaluation and comparison of offers will result in the rejection of their application or their offer and may lead to administrative sanctions.

 

Without the prior written authorization of the contracting authority, a contractor and its staff or any other company with which the contractor is associated or linked may not, even on an ancillary basis or as a subcontractor, provide other services, carry out works or provide equipment for the project. This prohibition also applies to any other project which could, due to the nature of the contract, give rise to a conflict of interest on the part of the Contractor.

When submitting a bid, bidders must declare that they are not affected by a conflict of interest and have no equivalent relationship in this regard with other bidders or parties involved in the project. If such a situation arises during the performance of the Contract, the Contractor must immediately notify the Contracting Authority.

 

Entrepreneurs must at all times act impartially and as trusted advisers in accordance with the code of conduct of their profession. They will refrain from making public statements about the project or services without the prior approval of the contracting authority. They cannot commit the contracting authority in any way without its prior written consent.

For the duration of the contract, the contractors and their staff must respect human rights and undertake not to offend the political, cultural and religious mores of the beneficiary State. In particular, and in accordance with the basic legal act concerned, tenderers who have been awarded contracts must respect the fundamental labor standards as defined in the relevant conventions of the International Labor Organization (such as the conventions on freedom of association and collective bargaining; the abolition of and compulsory labour; the elimination of forced and compulsory labour; the abolition of child labour).

The contractors cannot accept any payment related to the contracts other than that provided for therein. Contractors and their staff must not engage in any activity or benefit from advantages that are incompatible with their obligations towards the contracting authority.

 

The contractors and their staff are bound by professional secrecy throughout the duration of the contracts and after their execution. All reports and documents drawn up or received by the contractors will be confidential.

 

 

The contract governs the use by the Contracting Parties of all reports and documents drawn up, received or presented by them during the performance of the contract.

The contractor must refrain from any relationship likely to compromise his independence or that of his staff. If the Contractor ceases to be independent, the Contracting Authority may, regardless of injury, terminate the Contract without further notice and without the Contractor having any claim for compensation.

The contracting authority reserves the right to suspend or cancel the financing of the project if corrupt practices of any kind are discovered at any stage of the award process and if the contractor does not take all appropriate measures. to remedy the situation. For the purposes of this provision, ‘corrupt practices’ are the offering of a bribe, gift, gratuity or commission to any person as an inducement or reward for performing or refraining from any act related to the award of a contract or the implementation of a contract already concluded with the contractor.

All bids will be rejected or contracts terminated if it appears that the award or performance of a contract has resulted in unusual business expenses. These unusual business expenses are commissions not mentioned in the main contract or not deriving from a correctly concluded contract referring to the main contract, commissions not paid in return for a real and legitimate service, commissions paid to a tax haven, commissions paid to a beneficiary who is not clearly identified or commissions paid to a company that looks like a front company.

 

The contractor undertakes to provide the contracting authority on request with all the supporting documents relating to the conditions of performance of the contract. The contracting authority may carry out any documentary or on-site checks it deems necessary to find evidence in the event of suspicion of unusual business expenses.

Contractors who have paid unusual commercial expenses on EU-funded projects are liable, depending on the seriousness of the facts observed, to have their contract terminated or to be permanently excluded from the benefit of EU funds.

The contracting authority reserves the right to suspend or cancel the procedure, if the procurement procedure proves to have been the subject of substantial errors, irregularities or fraud. Where such substantial errors, irregularities or fraud are discovered after the award of the contract, the contracting authority may refrain from concluding the contract.

3.6  Cancellation of the tender procedure

If a tender procedure is cancelled, tenderers will be informed by the contracting authority.

A cancellation may occur, for example, if:

• the tender procedure has not been completed, i.e., when no suitable, qualitatively or financially acceptable offer has been received or there has been no valid response from the all;
• the economic or technical parameters of the project have fundamentally changed;
• exceptional circumstances or a case of force majeure make the normal implementation of the project impossible;
• all technically acceptable offers exceed the financial resources available;
• there have been substantial errors, irregularities or fraud in the procedure, in particular where these have prevented fair competition;
• the award is not in accordance with sound financial management, i.e., it does not comply with the principles of economy, efficiency and effectiveness (for example, the price proposed by the tenderer to which the contract is to be awarded is objectively disproportionate to the contract price.
• Under no circumstances will the contracting authority be liable for any damage whatsoever, including, without limitation, damages for loss of profit, related in any way to the cancellation of a procedure of invitation to tender, even if the contracting authority has been informed of the possibility of damages. The publication of a contract notice does not commit the contracting authority to implement the program or project

3.7  Appeals

Bidders who believe they have been harmed by an error or irregularity during the award process may request more information from mag and appeal.

ANNEX A

SUPPLIER REGISTRATION FORM

SUPPLIER REGISTRATION FORM v2
The following document contains questions to identify the suitability of suppliers in terms of technical experience and capability and the legal and financial standing
Suppliers who fail to meet key criteria may be excluded from conducting business with MAG.
If a question does not apply to your business please state ‘Not Applicable’.
Section 1 is the minimum needed for registration as a supplier of MAG International, further information may be needed upon contracting.
Section 1: COMPANY DETAILS AND GENERAL INFORMATION
Full Registered Name of  Supplier:
Full Street Address:
Post  Code:		City:		PO  Box.		Country:
Telephone Number/s:				Web:
Contact Person Name:						Job Title:
Contact Person Email  address:						Phone No:
Full Name of Owner:						Date of Birth:
Nationality / Citizenship of  Owner:						ID     /         Passport  Attached?		YES / NO
If there is no single owner, then please provide the Date of Birth and Registered Country of Citizenship for one of the  directors below:
Full Name of Director:						ID     /         Passport  Attached?:		YES / NO
Full Name of Director:						ID     /         Passport  Attached?:		YES / NO
Full Name of Director:						ID     /         Passport  Attached?:		YES / NO
Licence No./State where  registered						VAT No /TIN

 

 

Subsidiaries/ Representatives/  Other Offices
Name and registration number of Parent Company (if applicable)
Type of	A Manufacturer		YES /  NO	Year  Established			Number                   of  Employees
Business	An Authorized Agent		YES / NO	Other (Please specify)
Section 2: EXPERIENCE AND REFERENCES
Please provide details of 3 customers/clients for whom you have completed contracts for in the last 5 years. If you are working / have worked with other INGOs before, please include these organizations.  Previous similar experience with UN, NGOs, Embassies and other diplomatic services join contract or purchase order
Referees will be contacted at MAG’s discretion.  Please do ensure you inform referees that you will be submitting their details, and obtain their consent
Organization:
Value of Contract:
Year:
Services Supplied:
Email Address:
Section 3: OUTSOURCING
Will you be outsourcing any of the services you offer to MAG?			YES / NO	If yes, please provide details
Section 4: PAYMENT INFORMATION
Payment Methods:			Please confirm Bank Transfer is acceptable on a monthly basis						YES / NO
Terms of Payment:			(MAG’s preferred payment terms are 30 days)
Bank Name:								Currency:
Bank Account Number and Sort Code if applicable:
SWIFT / IBAN:
Bank Full Address:
Section 5: CODE OF CONDUCT, SUPPLIERS ETHICS & MAG POLICIES, TERMS & CONDITIONS

 

MAG is a member of the Inter Agency Procurement Group and as such, seeks to follow the principles and Code of Conduct as set out by the Group, http://www.iapg.org.uk/
If you have any concerns or suspicions regarding any aspect of safeguarding including abuse, harm, neglect, exploitation, bullying or harassment of staff (including partner and supplier staff), beneficiaries, children or vulnerable adults you can report it via the following email address which is only accessed by the Company Secretary who is independent of MAG’s management structure and who reports directly to the Board. Email: reporting@maginternational.org
If you have any concerns or suspicions regarding bribery, corruption and fraud, you can report it via the following email address which is only accessed by the Company Secretary who is independent of MAG’s management structure and who reports directly to the Board. Email: crime@maginternational.org
To be considered a supplier for MAG International you MUST adhere to all of the following: MAG Code of Conduct for Suppliers & Contractors; MAG’s Environmental Policy; MAG’s Conflicts of Interest Policy; MAG’s Safeguarding Policy; MAG’s Ethical Statement; MAG’s Financial Misconduct & Crime Policy; MAG’s Data Protection Policy; MAG’s Modern Slavery Statement and MAG’s Terms & Conditions. https://www.maginternational.org/accountability/tenders/
Do you engage to conduct business respecting the above principles?		YES / NO	Signed:
Section 6: Others
Discounts possible If yes, specify the conditions and the percentage of reduction
Methods of payment and financial capacity    Can full payment be done after 100% delivery? Yes or not If Not please specify the upfront percentage requested by the supplier
Previous similar experience with UN, NGOs, Embassies and other diplomatic services join contract or purchase order
Other services offered by the tenderer
Section 6: DECLARATION
I, the undersigned, warrant that the information provided in this form is correct, and in the event of changes details will be provided as soon as possible:
Name: (please  print):			Signature:
Organisation:
Position:			Date:

 

 

No	Description	Service Provided  Yes/ No
1	Flex Banner for Billboard
2	High Quality Gloss A4 leaflets (back and front printing)
3	High Quality A1 Flex Flipchart
4	High Quality A1 Gloss Flipchart
5	High Quality Gloss A2 Flipchart
6	High Quality Glossy A3 Poster
7	High Quality A3 Sticker
8	High Quality Gloss A4 hard card Game including a die and 2 tokens (Playing piece)
9	Children Coloring Books-50 pages (including front and back cover)
10	Color pencil (Branding is optional)
11	25-page booklet, colored printing and with spiral binding
12	High Quality Gloss Branded Handbags 6”x15”x20”
13	Branded Back Pack
14	RED Safari Style Jackets – Screen printing logo on the back, small size Velcro patch on the left and right front chest
15	Branded Plastic Water Bottles
16	Branded Umbrellas
17	Branded Polo shirts with screen or flock printing logos in front and messages at the back
18	Branded T-shirts with embroidered logo on front left chest with screen or flock printing at the back
19	Branded Half sleeve shirts, Male and Female with embroidered logo on front left chest
20	ID Card printing
21	Branded Baseball cap with embroidered logo
22	Branded cowboy Hat with embroidered logo

 

 

23	Embroidered LARGE badge on Velcro with logo at Top and logo at the bottom  -all-symmetrical. Overall size 260mmx260mm
24	Embroidered Small badge on Velcro
25	Branded Hand Fan
26	Brand A5 Note pad
27	Branded Lanyard
28	Armory Storekeeper & Managers Booklet
29	Printing of Certificates
30	Printing of Training syllabus for Armorer Storekeepers and Store managers
31	Armorer booklet
32	Training Notebooks (Paper line)
33	Kitbag (rulers, pencils, erasers and pen)
34	Participant Tag
35	Notification Symbol
36	Caveat Symbol
37	Asset Tracking Seal
38	Frame

Name: (please  print):		Signature:
Organization:
Position:		Date:

 

This tender expires at 12:00pm on Tuesday March 3rd, 2026