NATIONAL CENTRE FOR AGRICULTURAL MECHANIZATION, ILORIN- INVITATION TO TENDER/PREQUALIFICATION AND EXPRESSION OF INTEREST FOR THE EXECUTION OF 2024 CAPITAL.

FEDERAL MINISTRY OF AGRICULTURE AND FOOD SECURITY
NATIONAL CENTRE FOR AGRICULTURAL MECHANIZATION
(NCAM), KM 20 ILORIN-LOKOJA HIGHWAY P.M.B. 1525, ILORIN
INVITATION TO TENDER/PREQUALIFICATION AND EXPRESSION OF INTEREST FOR THE EXECUTION OF 2024 CAPITAL.

1. INTRODUCTION
The National Centre for Agricultural Mechanization (NCAM) is a research institute under the Agricultural Research Council of Nigeria (ARCN) of the Federal Ministry of Agriculture and Food Security (FMAFS) with the overall mandate to mechanize Nigerian Agriculture through innovative research that will lead to the development of simple and low-cost technologies for removing drudgery in farming and processing of agricultural produce, thereby improving food security, technologies for removing drudgery in farming and processing of agriculture produce, thereby improving food security, technologies for removing drudgery in farming and processing of agricultural produce, thereby improving food security.

The Centre hereby invites interested reputable and competent Contractors/Suppliers with relevant experience and good track records to submit tenders for the following projects:

2. SCOPE OF WORKS

3. ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible to participate in these procurements;
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC 2 and CAC7 or business name is also acceptable for consultancy services;
b. Evidence of Company’s Income Tax Clearance Certificates (or personal Income Tax Clearance Certificates for all partners) for the last three (3) years valid till 31st December 2024
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP;
g. Sworn affidavit
• disclosing whether or not any officer of the relevant committees of the National Centre for Agricultural Mechanization (NCAM) or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• That no director has been convicted in any county for any criminal offence relating to fraud impropriety or criminal misrepresentation of falsification of facts relating to any matter.
• That the company is not in receivership, the subject of any form or bankruptcy proceedings of the subject of any form of winding up petition or proceeding
h. Company’s Audited Accounts for the last three years ( 2021, 2022 & 2023)
i. Reference letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the curriculum Vitae of key staff to be deployed for the project, including copies of their academic/professional qualifications such as COREN, QSDRBN, ARCON, CORBON etc;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of awards, valuation certificates, job completion certificates and photographs of the projects;
l. Works: list of plants/equipment with proof of ownership/lease agreement;
m. Only companies included in the National Automotive design and development Councils approved list of Local manufacturers of vehicles or their authorized representatives should bid for the vehicle
n. Evidence of Centre for Management Development (CMD) certification (skill acquisition training).
o. Evidence of current licence/accreditation with computer Professionals registration council of Nigeria and National Information Technology Development Agency (NITDA) for ICT Training.
p. Electricity jobs: Evidence of current licence issued by Nigerian Electricity Management Services Agency (NEMSA)
q. For supply of equipment: Letter of Authorization as representative of the Original Equipment Manufacturer (OEMs)
r. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificates, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV Partner);
Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the CAC, Contact Address, Telephone Number (preferably GSM No) fax and email address. The letter head paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS (INVITATION TO TENDER)
Interested Companies are to collect the Standard Bidding Document (SACD) from the Procurement Office, Administrative Building, National Centre for Agricultural Mechanization (NCAM), Ilorin on evidence of payment of a non-refundable tender fee of N10, 000.00 per Lot, paid into the National Centre for Agricultural Mechanization (NCAM’s) Remita Account in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF DOCUMENTS
1. INVITATION TO TENDER
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in two sealed envelopes and clearly marked as “Technical Bid or Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
The Executive Director,
National Centre for Agricultural Mechanization (NCAM), Km. 20, Ilorin-Lokoja Highway, P.M.B. 1525,
Ilorin, Kwara State
The envelopes should be clearly marked with the name of the project and the Lot number. Furthermore, the reverse side of each sealed envelope should have the name and address of the bidder. The envelope should be dropped in the designated “Tender Box’ at the Procurement Office, NCAM Administrative Building not later than 12:00 noon, Tuesday, 30 April, 2024.
2. PRE-QUALIFICATION AND EXPRESSION OF INTEREST (EOI)
Prospective bidders are to submit prequalification documents/EOI for each of the Lot desired two (2) hard copies each and addressed to:
The Executive Director,
National Centre for Agricultural Mechanization (NCAM),
Km. 20, Horin-Lokoja Highway, P.M.B. 1525,
Ilorin, Kwara State.
The envelopes should be clearly marked with the name of the project and the Lot number. Furthermore, the reverse side of each sealed envelope should bear the name and address of the bidder. The envelope should be dropped in the designated “Tender Box’ at the Procurement Office, NCAM Administrative Building not later than 12:00 noon. Tuesday, 30 April, 2024.

6. OPENING OF PRE-QUALIFICATION/EOI AND TECHNICAL BIDS
The prequalification documents, EOls and technical bids will be opened immediately after the deadline for submission at 12:00 noon, Tuesday, 30 April, 2024 at the NCAM Ultra-Modern Training Centre (Glass House) of the National Centre for Agricultural Mechanization (NCAM), Ilorin, while the Financial Bids will be kept un- opened. Please, ensure that you sign the EOI/Bid Submission Register in the office of the Procurement Officer, Administrative Building, National Centre for Agricultural Mechanization (NCAM), Ilorin. Please note that the National Centre for Agricultural Mechanization will not be held liable for misplaced or wrongly submitted bids for further enquiries, please contact the Procurement Office on email: neamcontact@yahoo.com

7. GENERAL INFORMATION
a. EOls/Bids must be in English Language and signed by an Official authorized by the bidder,
b. EOls/Bids submitted after the deadline for submission would be returned un-opened;
c. Bidder should not bid for more than three (3) Lots
d. All costs will be borne by the bidders;
e. The EOI/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording invitation link will be sent to bidder who chooses to join the EOL/bid opening online,
f. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services)
g. Pre-qualification: Only prequalified bidders at technical evaluation will be invited at a later date for collection of tender documents
h. Invitation to Tender: Only qualified bidders at technical evaluation will be invited at a later date for Financial Bids opening, while the financial bids of un-successful bidders will be returned un-opened.
i. Consultancy Service: Only shortlisted Applicants at EOT’s evaluation will be invited at a later date for collection of Request for Proposals:
j. The National Centre for Agricultural Mechanization (NCAM) is not bound to pre-qualify shortlist any applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
MANAGEMENT