NATIONAL ORTHOPAEDIC HOSPITAL, BENIN
INVITATION TO TENDER
1. INTRODUCTION
The National Orthopaedic Hospital Benin hereby invites interested and eligible contractors with relevant experience to tender for the execution of the following projects:
2. SCOPE OF WORKS/GOODS
CATEGORY A: GOODS
| LOT NOS. | PROJECT NAME |
| A1 | Procurement of Ambulance |
| A2 | Procurement of Project Vehicle |
| A3 | Procurement of Hospital Beds, Patient Monitors, Anesthetic machines and Ventilators |
| A4 | Procurement of Generating Set |
CATEGORY B: WORKS
| LOT NOS. | PROJECT NAME |
| B7 | Construction of office Room Apartment Admin Block |
3. ELIGIBILITY REQUIREMENTS
Firms interested in bidding for any of the Lots should submit the following eligibility requirements:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2024;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by BPP.
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of The National Orthopaedic Hospital Benin or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidd4er and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years -2021, 2022 & 2023;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as SURCON,COREN, QSRBN, ARCON, CORBON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Motor Vehicle’s Procurement: Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
n. Health & Medical Equipment: Letter of Authorization from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and medical Equipment for Tertiary Hospitals in Nigeria;
o. Lot A4: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
These documents are to be arranged in the order in which they are listed above.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD), from office of the Admin Building, National Orthopaedic Hospital Benin, Benin City between Hours of 9:00am and 4:00pm daily on evidence of payment of a non-refundable fee of N10,000.00 per Lot, paid into the National Orthopaedic Hospital Benin’s Remita account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective Bidders are to submit bid for each of the Lot desired, two (2) hard copies each of technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Medical Director, National Orthopaedic Hospital Benin, Benin City, Nigeria and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in Admin Building, National Orthopaedic Hospital Benin, Benin City not later than 12:00 noon Monday, 20th January, 2025.
6. OPENING OF TECHNICAL AND FINANCIAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 20th January, 2025 at the Admin Building, National Orthopaedic Hospital Benin, Benin City in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register in the Admin Building, National Orthopaedic Hospital Benin, Benin City, as the National Orthopaedic Hospital Benin will not be held liable for misplaced or wrongly submitted bids. For further enquiries/clarification on the advertisement, please contact the Head, Procurement Division, National Orthopaedic Hospital, Benin.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies.
e. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
f. The National Orthopaedic Hospital Benin is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Medical Director