UNIVERSITY OF AGRICULTURE AND ENVIRONMENTAL SCIENCES UMUAGWO IMO STATE
KILOMETER 26, OWERRI-PORT HARCOURT ROAD, UMUAGWO OHAJI, P.M.B. 1038 OWERRI, IMO STATE, NIGERIA
INVITATION TO TENDER AND EXPRESSION OF INTEREST (EOI)
1.0 INTRODUCTION
The University of Agriculture and Environmental Sciences (UAES) Umuagwo, is a public University established by the Act of Imo State Parliament Law No. 4 of 2019. The establishment of this University was a direct response of the Government of Imo State to the burning need for more credible tertiary Institution needed to address the yearnings of the teeming youths of Imo State and the broader South-Eastern Nigeria desiring for qualitative third level education.
1.2 in compliance with the provisions of the Public Procurement Act 2007, UAES hereby invites interested, competent, reputable, suppliers, contractors and consultants with relevant experience to submit bids for the following lots under its 2024 TETFUND Intervention.
2.0 SCOPE: SUPPLIES/GOODS
| LOT NO | PROJECT TITLE |
| 1 | PROCUREMENT OF CAREERS RESOURCES BOOKS |
SCOPE: WORKS
| LOT NO | PROJECT TITLE |
| 1 | RENOVATION OF CAREERS SERVICES CENTRE |
SCOPE: EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES
| LOT NO | PROJECT TITLE |
| 1 | STAFF TRAINING |
3.0 ELIGIBILITY REQUIREMENTS
Interested companies should submit bound bid documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder
i. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7; Business Name is also acceptable for Service.
ii. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2022, 2023 and 2024) expiring on 31st December, 2025;
iii. Evidence of Pension Clearance Certificate valid till 31st December, 2025;
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
v. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till 31st December, 2025;
vi. Evidence of Interim Registration Report (IRR) expiring on 31st December, or valid Certificate issued by BPP;
vii. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
viii. Sworn Affidavit:
disclosing whether or not any officer of the relevant committees of procurement entity or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
no Director of the Company has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
That the Company is not Bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged.
ix. Firm/Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications.
x. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letter of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xi. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.), and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page. Duly signed by the authorized officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS (GOODS AND WORKS)
Interested bidders are make a non-refundable tender fee (online payment) of N20,000.00 per Lot through REMITA to University of Agriculture and Environmental Sciences Umuagwo and therefore pick up bid documents from UAES Procurement Office with evidence of payment (receipt).
5.0 SUBMISSION OF TENDER DOCUMENTS (GOODS AND WORKS)
Prospective bidders for all categories are to submit two (2) hard copies each of the Technical and Financial bids with soft copy of Financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “TECHNICAL BID” or “FINANCIAL BID”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope indicating what they are bidding for and addressed to;
The Procurement
University of Agriculture and Environmental Sciences, Umuagwo
Kilometer 26, Owerri-Port Harcourt Road, Umuagwo Ohaji, P.M.B. 1038 Owerri, Imo State, Nigeria
Please indicate on the reverse side the company’s name and address. Submission should be made at the University Main Reception (Ground Floor, UAES Senate Chamber) on or before 12:00 noon on Tuesday, 15th April, 2025.
Please ensure that you sign the submission register.
6.0 SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS (CONSULTANCY SERVICES)
6.1 Interested Firms are to submit two (2) bound copies of Expression of Interest (EoI). The documents should be submitted in a sealed envelope and addressed to:
The Procurement
University of Agriculture and Environmental Sciences, Umuagwo
Kilometer 26, Owerri-Port Harcourt Road, Umuagwo Ohaji, P.M.B. 1038 Owerri, Imo State, Nigeria
Please indicate on the reverse side the company’s name and address.
6.2 Submission should be made at the University Main Reception (Ground Floor, UAES Senate Chamber) on or before 12:00 noon on Tuesday, 15th April, 2025.
Please ensure that you sign the submission register.
7.0 OPENING OF EOI AND TECHNICAL BIDS (CONSULTANCY SERVICES)
7.1 The EoI documents will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 15th April, 2025, at UAES’s Senate Chambers (Ground Floor).
7.2 The Technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Tuesday, 15th April, 2025, at UAES’s Senate Chambers (Ground Floor), while the financial bids will be kept un-opened.
Please ensure that you sign the opening register indicating Company Name, representative contact details (phone number and email).
UAES will not be liable for mislabeled submissions or wrongly submitted bids. For further enquiries please contact the Head, Procurement by email: njenjeben@yahoo.com.
8.0 GENERAL INFORMATION
i. Bids must be in English Language and signed by an official authorized by the bidder;
ii. Bids submitted after the deadline for submission would be returned unopened;
iii. Bidders should not bid for more than two (2) lots.
iv. Presence of bidders/representatives and members of the public are required during the bid opening ceremony in compliance with PPA, with the presence of two (2) representatives of private sector professional bodies and Civil Society Organization in the areas of Anti-corruption/Transparency;
v. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
vi. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bid opening, while financial bids of unsuccessful bidders will be returned unopened;
vii. Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals;
viii. UAES reserves the right to reject any bid that does not conform to directives and accompanying documents.
ix. The UAES is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Registrar
University of Agriculture and Environmental Sciences Umuagwo